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Phillips Real Estate Services

General Information


Job title: Apartment Portfolio Manager
Job location: Seattle, WA 98109 United States
Requisition code: 3303478256
Date posted: 10/01/12
Job type: Full-Time
Compensation: Compensation is DOE with full benefits after 90 days including medical, vision, dental, and 401(k). Other benefits such as PTO, life insurance, flexible spending accounts, tuition reimburemsent, etc.

Job Classification

Job Category:Management - Corporate

Job Description

Job description:
Be a key part of one of the leading property management companies in the Seattle area! Are you an ambitious and results-driven person? Do you have experience in real estate and property management? We are looking for an experienced Portfolio Manager for our Multi-Family Group/Apartment Division.

The Portfolio Manager will perform all functions associated with property management for a select portfolio of apartment and mobile home park properties. This position requires at least two years of experience real estate/property management, Low Income Housing training, and an active Washington State Real Estate License. This is a full time position with benefits after 90 days.

The key to success in this position will be to multi-task a variety of projects while maintaining organization in all tasks. Successful candidates will be well versed in property management and have a positive and customer service oriented attitude. In addition, the ability to work under pressure with tight deadlines, ability to work with owners, vendors, contractors, and office staff, and ability to maintain professionalism at all times is required.

All candidates must pass a complete background check, including credit, criminal, and residential history. Interested candidates should reply with cover letter and resume for consideration. Due to the high volume of responses we receive, we regret that we can only contact those candidates most qualified to progress to the interview stage.

Primary Duties:
Owner Relations:
•Communication with apartment owners on a regular basis, returning phone calls or emails within 24 hours (client service).
•Prepare annual budgets by end of November for the upcoming year.
•Review cover letters drafted by the Administrative Assistant and financial statement content to confirm that budget is on target, occupancy and account status are properly reported, and sufficient funds are on deposit for future planned expenditures to ensure there are no outlying issues that need to be addressed through owner communications. Amend letter to include additional details and status of pending or recently completed projects as needed, approve, and route to Front Office Manager. Email finalized signed letter to owner with financial statement and invoice package.
•Make sure proper insurance coverage is in force and obtain owner approval if changes are needed.
•Coordinate with owners and vendors for large scale building projects by soliciting and reviewing the appropriate number of bids base on qualifications, project size and cost. Review all proposals and resulting contract forms with attention to details. Work with owners as necessary to gain the owner’s signature of approval on the contract form.
•Determine rent increases and confirm market rents in the area on a quarterly basis.
Property Oversight and Property Related Tasks:
•Review any invoice coding from Administrative Assistants, and confirm accuracy and amounts owed.
•Supervise building projects, follow through with contractor, prepare punch list and determine final payment upon completion following inspection, and deliver payment while providing top customer service.
•Complete three to four property inspections each month, filling out the appropriate site and unit inspection forms with signatures of acknowledgement from the Resident Manager.
•Inspect and review each vacant unit to make sure it is in rent ready condition on turnover.
•Arrange for and supervise the maintenance, alterations, and repairs for units or other parts of the building and premises.
•Coordinate emergency repairs.
•Coordinate insurance related repairs and claims with project managers and adjusters.
•Complete an annual inspection of each unit at each property.
•Maintain inventory of unit improvements (e.g. installation of carpet, vinyl, appliances, etc.).
•Maintain inventory of overall building capital improvement projects.
•Supervise ongoing record of tools/equipment/furn

Job Requirements

Education, training, experience:
•Active Washington State Real Estate license required. Valid driver’s license and proof of auto insurance required.
•Minimum of two years of property/real estate management experience including Low Income Housing experience, certification, and training.
•Knowledge of the real estate industry; preferably property management knowledge.
•College background preferred as well as courses in business, real estate, or related field.
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